In 2023, Washington’s real gross domestic product (GDP) grew by 5.1 percent compared to the previous year. The state’s real GDP saw its highest growth in 2018, with a 6.6 percent increase. Washington’s consistent growth, even during challenging periods, underscores its resilient economy.
There are more than half a million businesses in Washington. Washington, DC, in particular, is becoming a major tech hub in the US with several tech companies opening shop here. That means there are plenty of CXOs and other top company executives present here.
This also means a growing need for top executive assistants in DC.
Now, finding the right executive assistant, that too in a place like Washington, DC, can be a game-changer for any organization. They are the ones who keep the ship sailing smoothly, managing schedules, organizing tasks, and handling various critical responsibilities.
However, hiring the perfect candidate can be tricky if you don’t know what to look for. Here are some tips to guide you in your search for the ideal fit.
Understand What You Need in an Executive Assistant
Before you even start the hiring process, take a moment to reflect on what your organization truly needs from an executive assistant.
Do you need someone to simply handle daily administrative tasks, or are you looking for a partner who can contribute to high-level strategic decisions? The role of an executive assistant can vary widely, so having a clear idea of their responsibilities will help you filter through candidates effectively.
Think about the skills you value most: communication, time management, adaptability, or maybe a deep understanding of your industry. By defining these qualities beforehand, you’ll know what to look for in resumes and during interviews.
Why do CXO role-holders require executive assistants?
CXO role-holders often have demanding schedules, multiple responsibilities, and complex tasks that require seamless coordination. Executive assistants help manage these by handling administrative duties, scheduling meetings, and prioritizing tasks, allowing CXOs to focus on core business activities. They streamline workflows, enhancing productivity and efficiency.
Craft a Compelling Job Description
A well-written job description should be detailed and engaging, giving candidates a clear sense of what their role would be like within your organization.
Explain not just the tasks they’ll perform, but also the impact their work will have. This approach will appeal to candidates who are looking for more than just a job. They’re looking for a position where they can make a difference.
Make sure your job description highlights key responsibilities, required skills, and any specific qualifications that are non-negotiable. For example, if managing a high-volume email inbox is a major part of the role, state it clearly. Be honest about the demands of the job, as this will ensure you attract candidates who are ready to step up to the challenge.
Also, don’t forget to be transparent about the payment and other benefits for the assistants. Executive assistants usually earn $66,061 per year on average in the US. In Washington, DC, this average salary is a bit higher – $86,671 per year. Therefore, to appeal to the top talent in this sector, you need to offer them a salary they can’t refuse.
What does an executive assistant do?
An executive assistant manages calendars, schedules meetings, arranges travel, and handles communications on behalf of executives. They also prepare reports, organize events, and support project management. Their role involves anticipating the needs of executives, ensuring smooth daily operations, and acting as a liaison between the executive and other team members.
Use an Executive Assistant Staffing Agency to Find Top Talent
One of the most efficient ways to find top executive assistants is by using a staffing agency that specializes in executive assistant jobs. These agencies are well-versed in understanding the unique needs of employers and can match you with candidates who are a perfect fit.
Instead of sifting through countless resumes yourself, let recruiters handle the initial screening process for you. Working with the right agency that offers executive assistant staffing in Washington, DC can save you a significant amount of time. The agency will also ensure that only the most qualified candidates land on your desk.
According to C-Suite Assistants, these staffing agencies have the time, experience, and all the resources to place the right person at your company. These agencies often have a roster of top talent already vetted and ready to go. Their experience allows them to understand what makes a candidate excel in such roles.
In addition to handling the search process, a staffing agency can also provide insights into current market trends and salary expectations.
Look for Adaptability and Strong Communication Skills
An executive’s schedule can shift in a heartbeat, and an effective assistant needs to pivot without missing a beat. Strong communication skills are also essential. Your executive assistant will often act as a liaison between you and other departments, clients, and stakeholders.
Look for candidates who can communicate clearly, professionally, and with a sense of empathy. This is especially important if your assistant will be representing you in meetings or on calls.
Don’t Overlook the Importance of Cultural Fit
Skills and experience are essential, but cultural fit can be just as crucial. You want someone who can blend seamlessly into your organization’s culture and values. This doesn’t mean hiring someone who thinks exactly like you, but rather someone who understands your vision and can support it wholeheartedly.
Consider the environment your assistant will be working in. If your company thrives on collaboration and a laid-back atmosphere, hiring someone who prefers a more rigid structure might not work out well. Likewise, if your business is demanding, an assistant who thrives under pressure will be a better fit than someone who prefers a leisurely pace.
Why is it so hard to find a good executive assistant?
Finding a good executive assistant is challenging because the role demands a unique mix of skills, including organization, communication, and discretion. They must anticipate needs, manage complex schedules, and handle high-pressure situations. The ideal candidate must be proactive, adaptable, and reliable, making it difficult to find someone who excels in all these areas.
Finding the right executive assistant is about more than just reviewing resumes and conducting interviews. It’s about understanding your needs, crafting a compelling job description, and using all available resources.
A great executive assistant is adaptable, communicates effectively, and fits well within your company culture. By following these tips, you’ll be well on your way to finding an assistant who can help take your business to new heights.
